Administrative Coordinator (5), Transit Services - Grade 7 - $42,278 ~ $55,223 ~ $67,967
4.
0 Lindenwold, NJ Lindenwold, NJ Full-time Full-time Estimated:
$35.
8K - $45.
3K a year Estimated:
$35.
8K - $45.
3K a year 6 days ago 6 days ago 6 days ago This position will be posted from April 29, 2024 to May 10, 2024 by 4:
00pm.
Must be able to pass a drug and alcohol test and a background check.
DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.
Please check your spam or clutter for any emails regarding this selection process.
Basic Purpose of Position:
Perform secretarial duties for the Director, Transit Services, and general office functions as required for departmental personnel.
Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business details.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.
Major Responsibilities and Duties DESCRIPTION OF TASK 1.
Prepares, proofreads, types, and edits correspondence, reports, forms, schedules, notices, and distributes.
2.
Complete weekly Departmental Time Administrator duties, including timesheet entry, proofreading, and reports.
3.
Prepares documents for approval, including materials ordered and expense accounts.
4.
Monitors, maintains, and orders inventories of office supplies, letterhead, forms, and materials necessary for the operation of the department.
Arranges for equipment maintenance.
5.
Prepares outgoing mail and correspondence, including e-mail and faxes.
6.
Coordinates and arranges meetings and conferences, reserves, and prepares facilities and records.
7.
Receive incoming/outgoing telephone calls with politeness and discretion.
Acts with discretion in supplying requested information to parties within and outside the enterprise in accordance with established policy.
8.
Opens and distributes mail and paychecks to department employees.
9.
Makes photocopies of correspondence or other printed materials.
10.
Greets scheduled visitors and refers to the appropriate area or person.
11.
Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
12.
Performs other related duties as required and assigned.
Core Value Competencies Safety:
We promote safety in all we do.
Our commitment to the safety of our customers and employees is paramount.
Integrity:
We are committed to the highest level of ethical conduct, personally and corporately.
We accomplish this by being open and honest and by meeting our commitments to each other, our customers, and our region.
Customer Service:
We deliver the best, highest quality service to our customers because they are our primary concern.
We provide quality service by focusing on both internal and external customers.
Quality:
We value and recognize quality performance and strive for the highest quality in all we do.
We accomplish this by monitoring our work, systems, and processes and taking action to ensure that they meet or exceed standards.
Teamwork:
We work as a team.
We encourage our employees to develop and contribute their talents cooperatively.
When one of us succeeds, we all succeed.
Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.
Communication:
We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness, and service among our employees, and to our customers and the region we serve.
We are committed to delivering clear, effective communications and taking responsibility for understanding others.
Innovation:
We are leaders in finding new approaches and encouraging new ideas.
We welcome the exchange of new ideas to improve the Authority.
We foster and initiate new ideas, methods, and solutions to support the mission and objectives of the Authority.
Dependability & Accountability:
We can be relied upon to do the work that's required every time.
We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.
Self-Development:
We take steps to ensure continued learning and professional growth.
Problem-Solving:
We accurately assess problems and effectively and efficiently arrive at excellent solutions.
SUPERVISORY RESPONSIBILITIES None EDUCATION/TRAINING Required:
High School Diploma or General Education Degree (GED).
One (1) year of administrative/office experience.
Experience and proficiency in relevant personal computer applications such as Microsoft Word and Excel.
Environmental Working Conditions and Physical Effort The following section of the job description is used to identify the overall working context in which your job is performed.
These questions are included because environmental working conditions and physical effort are an important element in some jobs.
How Often:
(check the appropriate box) Occasionally = Less than 1/3 of the time Frequently = From 1/3 to 2/3 of the time Constantly = More than 2/3 of the time How much exposure to the following environmental conditions does this job require? None Occas Freq Const x Normal office situation x Wet or humid conditions (non-weather) x Work near moving mechanical parts x Work in high, precarious places x Fumes or airborne particles x Toxic or caustic chemicals x Outdoor weather conditions x Extreme cold (non-weather) x Extreme heat (non-weather) x Risk of electrical shock x Risk of radiation Select the level of noise that is typical in the work environment for this job.
x Very Quiet Conditions x Quiet Conditions x Moderate Noise x Loud Noise x Very Loud Noise How much on-the-job time is spent performing the following physical activities? None Occas Freq Const x Stand x Walk x Sit x Stoop, kneel, crouch or crawl x Climb or balance x Reaching by extending hand(s) and/or arm(s) in any direction x Uses hands to finger, handle, or feel x Talk or good hearing x Taste or smell substances worked with on the job Does this job require that weight be lifted or force be exerted? If so, how much and how often? x Lifts weight or exerts force up to 10 pounds x Lifts weight or exerts force of 11 to 25 pounds x Lifts weight or exerts force of 26 to 50 pounds x Lifts weight or exerts force of 51 to 100 pounds x Lifts weight or exerts force more than 100 pounds Select the specific vision requirements of this job.
x Close vision x Distance vision x Peripheral vision x Depth perception x Ability to adjust focus Please check your spam or clutter for any emails regarding this selection process.
EEO/AA/DVM.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Lindenwold, NJ Lindenwold, NJ Full-time Full-time Estimated:
$35.
8K - $45.
3K a year Estimated:
$35.
8K - $45.
3K a year 6 days ago 6 days ago 6 days ago This position will be posted from April 29, 2024 to May 10, 2024 by 4:
00pm.
Must be able to pass a drug and alcohol test and a background check.
DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.
Please check your spam or clutter for any emails regarding this selection process.
Basic Purpose of Position:
Perform secretarial duties for the Director, Transit Services, and general office functions as required for departmental personnel.
Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business details.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.
Major Responsibilities and Duties DESCRIPTION OF TASK 1.
Prepares, proofreads, types, and edits correspondence, reports, forms, schedules, notices, and distributes.
2.
Complete weekly Departmental Time Administrator duties, including timesheet entry, proofreading, and reports.
3.
Prepares documents for approval, including materials ordered and expense accounts.
4.
Monitors, maintains, and orders inventories of office supplies, letterhead, forms, and materials necessary for the operation of the department.
Arranges for equipment maintenance.
5.
Prepares outgoing mail and correspondence, including e-mail and faxes.
6.
Coordinates and arranges meetings and conferences, reserves, and prepares facilities and records.
7.
Receive incoming/outgoing telephone calls with politeness and discretion.
Acts with discretion in supplying requested information to parties within and outside the enterprise in accordance with established policy.
8.
Opens and distributes mail and paychecks to department employees.
9.
Makes photocopies of correspondence or other printed materials.
10.
Greets scheduled visitors and refers to the appropriate area or person.
11.
Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
12.
Performs other related duties as required and assigned.
Core Value Competencies Safety:
We promote safety in all we do.
Our commitment to the safety of our customers and employees is paramount.
Integrity:
We are committed to the highest level of ethical conduct, personally and corporately.
We accomplish this by being open and honest and by meeting our commitments to each other, our customers, and our region.
Customer Service:
We deliver the best, highest quality service to our customers because they are our primary concern.
We provide quality service by focusing on both internal and external customers.
Quality:
We value and recognize quality performance and strive for the highest quality in all we do.
We accomplish this by monitoring our work, systems, and processes and taking action to ensure that they meet or exceed standards.
Teamwork:
We work as a team.
We encourage our employees to develop and contribute their talents cooperatively.
When one of us succeeds, we all succeed.
Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.
Communication:
We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness, and service among our employees, and to our customers and the region we serve.
We are committed to delivering clear, effective communications and taking responsibility for understanding others.
Innovation:
We are leaders in finding new approaches and encouraging new ideas.
We welcome the exchange of new ideas to improve the Authority.
We foster and initiate new ideas, methods, and solutions to support the mission and objectives of the Authority.
Dependability & Accountability:
We can be relied upon to do the work that's required every time.
We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.
Self-Development:
We take steps to ensure continued learning and professional growth.
Problem-Solving:
We accurately assess problems and effectively and efficiently arrive at excellent solutions.
SUPERVISORY RESPONSIBILITIES None EDUCATION/TRAINING Required:
High School Diploma or General Education Degree (GED).
One (1) year of administrative/office experience.
Experience and proficiency in relevant personal computer applications such as Microsoft Word and Excel.
Environmental Working Conditions and Physical Effort The following section of the job description is used to identify the overall working context in which your job is performed.
These questions are included because environmental working conditions and physical effort are an important element in some jobs.
How Often:
(check the appropriate box) Occasionally = Less than 1/3 of the time Frequently = From 1/3 to 2/3 of the time Constantly = More than 2/3 of the time How much exposure to the following environmental conditions does this job require? None Occas Freq Const x Normal office situation x Wet or humid conditions (non-weather) x Work near moving mechanical parts x Work in high, precarious places x Fumes or airborne particles x Toxic or caustic chemicals x Outdoor weather conditions x Extreme cold (non-weather) x Extreme heat (non-weather) x Risk of electrical shock x Risk of radiation Select the level of noise that is typical in the work environment for this job.
x Very Quiet Conditions x Quiet Conditions x Moderate Noise x Loud Noise x Very Loud Noise How much on-the-job time is spent performing the following physical activities? None Occas Freq Const x Stand x Walk x Sit x Stoop, kneel, crouch or crawl x Climb or balance x Reaching by extending hand(s) and/or arm(s) in any direction x Uses hands to finger, handle, or feel x Talk or good hearing x Taste or smell substances worked with on the job Does this job require that weight be lifted or force be exerted? If so, how much and how often? x Lifts weight or exerts force up to 10 pounds x Lifts weight or exerts force of 11 to 25 pounds x Lifts weight or exerts force of 26 to 50 pounds x Lifts weight or exerts force of 51 to 100 pounds x Lifts weight or exerts force more than 100 pounds Select the specific vision requirements of this job.
x Close vision x Distance vision x Peripheral vision x Depth perception x Ability to adjust focus Please check your spam or clutter for any emails regarding this selection process.
EEO/AA/DVM.
Estimated Salary: $20 to $28 per hour based on qualifications.
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